Cookie Policy
Cookie Consent Required: This policy explains our use of cookies and similar technologies in compliance with EU ePrivacy Directive and German TTDSG § 25.
Last Updated: September 4, 2025
1. What Are Cookies?
Cookies are small text files stored on your device when you visit our website or use our services. They help us provide you with a better user experience, secure our services, and understand how our platform is used.
Similar technologies include pixels, web beacons, local storage, and mobile device identifiers that serve similar functions.
2. Types of Cookies We Use
Cookie Inventory Export
Export our complete cookie inventory for compliance and audit purposes
2.1 Essential Cookies (Strictly Necessary)
No consent required - Essential for service functionality
| Cookie Name | Purpose | Duration |
|---|---|---|
| recoon_session | User authentication and session management | Session |
| csrf_token | Security - prevents cross-site request forgery | Session |
| locale | Remember language preference | 1 year |
| cookie_consent | Remember your cookie preferences | 1 year |
2.2 Functional Cookies
Consent required - Enhance functionality and personalization
| Cookie Name | Purpose | Duration |
|---|---|---|
| user_preferences | Store interface settings and task preferences | 6 months |
| theme_preference | Remember dark/light mode selection | 1 year |
| tutorial_progress | Track onboarding and tutorial completion | 3 months |
2.3 Analytics and Performance Cookies
Consent required - Help us understand usage and improve our service
| Service | Purpose | Provider | Duration |
|---|---|---|---|
| Sentry Analytics | Error monitoring and performance tracking | Sentry (US) | 90 days |
| Internal Analytics | Feature usage and user journey analysis | Recoon (anonymized) | 6 months |
| Performance Metrics | Page load times and system performance | Recoon | 30 days |
2.4 Advertising and Marketing Cookies
Explicit consent required - Only for users 18+ years old
| Purpose | Data Collected | Age Restriction | Duration |
|---|---|---|---|
| Advertisement Targeting | Interest categories (tech, business, creative) | 18+ only | 90 days |
| Conversion Tracking | Ad interactions and outcomes | 18+ only | 30 days |
| Demographic Profiling | Age ranges, general location | 18+ only | 6 months |
3. Age-Based Cookie Restrictions
Users Under 16
- • Service not available (immediate termination)
- • No cookies stored
- • Data deletion required
Users 16-17 Years
- • Essential cookies only (default)
- • Limited functional cookies (with consent)
- • No analytics or advertising cookies
- • Enhanced privacy protection
Users 18+ Years
- • All cookie categories available
- • Granular consent options
- • Advertisement targeting permitted (with consent)
- • Full analytics and personalization features
4. Cookie Consent Management
4.1 Consent Requirements
- Explicit Consent: Required for all non-essential cookies
- Granular Control: Separate consent for each cookie category
- Withdrawal: Easy opt-out available at any time
- Age Verification: Automatic age-based cookie restrictions
- Clear Information: Plain language explanations before consent
4.2 Consent Banner Implementation
EU/EEA users see a consent banner with the following options:
- • "Accept All" - Consent to all non-essential cookies
- • "Reject All" - Only essential cookies
- • "Customize Settings" - Granular category selection
- • Link to Cookie Policy - Full details about cookies
4.3 Interactive Cookie Consent Management
Cookie Consent Preferences
Manage your cookie preferences below. Changes take effect immediately.
Required for basic site functionality. Cannot be disabled.
Enhance your experience with personalized features and preferences.
Help us understand how you use our site to improve our services.
Enable personalized advertisements and marketing content.
4.4 Managing Your Cookie Preferences
Via Recoon Settings
- • Account Settings → Privacy
- • Cookie Preferences page
- • Real-time consent changes
- • History of consent modifications
Via Browser Settings
- • Browser cookie settings
- • Clear cookies and site data
- • Block third-party cookies
- • Private/Incognito browsing
5. Third-Party Cookies and Services
5.1 Service Providers
| Provider | Purpose | Privacy Policy | Opt-Out |
|---|---|---|---|
| Stripe | Payment processing | View Policy | N/A (Essential) |
| Sentry | Error monitoring | View Policy | Via our settings |
| Pusher | Real-time notifications | View Policy | N/A (Essential) |
5.2 AI Services and Data Processing
OpenAI Integration:
- • User queries processed by OpenAI API
- • No persistent cookies from OpenAI
- • Data minimization practices applied
- • Subject to OpenAI's usage policies
6. International Data Transfers
Some cookies may involve data transfers to countries outside the EU/EEA:
- Standard Contractual Clauses: EU-approved transfer mechanisms used
- Adequacy Decisions: Transfers to countries with EU adequacy decisions
- Data Processing Agreements: All processors bound by GDPR-level protection
- Consent-Based: Non-essential international processing requires consent
7. Mobile Applications
Mobile App Equivalent Technologies:
- • Device identifiers and analytics SDKs
- • Local storage and app preferences
- • Push notification tokens
- • Same consent requirements apply
- • Manageable through app settings
8. Changes to Cookie Policy
We may update this Cookie Policy to reflect changes in our practices or legal requirements:
- Material Changes: 30 days' advance notice via email and banner
- New Cookie Categories: Fresh consent required
- Technical Updates: Immediate implementation with notification
- Legal Compliance: Updates to meet new regulatory requirements
8. Service Fallbacks When Cookies Are Rejected
What Happens When You Reject Cookies
We respect your choice to limit cookies. Here's how rejecting different cookie categories affects your Recoon experience:
🚫 Functional Cookies Rejected
- • Language: Resets to browser default on each visit
- • Theme: No dark/light mode persistence
- • Task Views: Filter and display preferences not saved
- • Interface: Sidebar, layout settings reset each session
- • Fallback: All features work but require reconfiguration each visit
📊 Analytics Cookies Rejected
- • Usage Insights: No anonymous usage analytics collected
- • Performance Monitoring: Limited error tracking capability
- • Feature Development: We can't measure feature adoption
- • Site Improvements: Reduced ability to identify pain points
- • Fallback: Manual feedback becomes more important for improvements
🎯 Advertising Cookies Rejected
- • Ad Targeting: Generic, untargeted advertisements shown
- • AI Suggestions: Reduced personalization in task recommendations
- • Content Relevance: Less relevant promotional content
- • Campaign Tracking: No attribution data for marketing effectiveness
- • Fallback: Default content shown based on general demographics only
✅ What Always Works (Essential Cookies Only)
- • Full task management functionality
- • User authentication and security
- • Organization and team collaboration
- • File uploads and media handling
- • Real-time notifications and updates
- • All core Recoon features remain fully functional
9. Contact Information
For questions about our cookie practices or to exercise your rights:
- Cookie Preferences: Available in your account settings
- Privacy Questions: privacy@recoon.com
- Data Protection Officer: dpo@recoon.com
- General Support: support@recoon.com
Cookie Policy Version: 1.0
Effective Date: September 4, 2025
Last Updated: September 4, 2025
Legal Framework: EU ePrivacy Directive, German TTDSG § 25, GDPR Articles 6 & 7